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GDPR Compliance Statement

Last Updated: April 28, 2026

1. Our Commitment to GDPR

Monarch Tax Solutions is committed to protecting the privacy and security of personal data in accordance with the General Data Protection Regulation (GDPR) and Canadian privacy laws. While we are based in Canada, we recognize the importance of GDPR compliance for any clients or visitors from the European Economic Area (EEA).

2. Legal Basis for Processing

We process personal data under the following legal bases:

  • Consent: When you provide explicit consent for specific processing activities
  • Contract: When processing is necessary to fulfill our service agreement with you
  • Legal Obligation: When we must process data to comply with tax laws and regulations
  • Legitimate Interests: When processing is necessary for our legitimate business interests, provided these do not override your rights

3. Your Rights Under GDPR

If you are a resident of the EEA, you have the following rights:

3.1 Right to Access

You have the right to request copies of your personal data. We may charge a small fee for this service.

3.2 Right to Rectification

You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

3.3 Right to Erasure

You have the right to request that we erase your personal data, under certain conditions. This right is subject to our legal obligations to retain tax-related documents.

3.4 Right to Restrict Processing

You have the right to request that we restrict the processing of your personal data, under certain conditions.

3.5 Right to Object to Processing

You have the right to object to our processing of your personal data, under certain conditions.

3.6 Right to Data Portability

You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

4. Data Protection Officer

For GDPR-related inquiries or to exercise your rights, please contact us at:

Email: [email protected]
Subject Line: GDPR Request

5. Data Transfers

Your personal data is stored and processed in Canada. If you are located in the EEA, please note that Canada has been recognized by the European Commission as providing adequate protection for personal data.

6. Data Security

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

  • Encryption of data in transit and at rest
  • Regular security assessments
  • Access controls and authentication protocols
  • Staff training on data protection
  • Incident response procedures

7. Data Breach Notification

In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify you without undue delay and within 72 hours of becoming aware of the breach, as required by GDPR.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations. Tax-related documents are retained for a minimum of seven years in accordance with Canadian tax law.

9. Automated Decision-Making

We do not engage in automated decision-making or profiling that produces legal effects concerning you or similarly significantly affects you.

10. Third-Party Processing

When we engage third-party service providers to process personal data on our behalf, we ensure they provide appropriate GDPR-compliant safeguards through data processing agreements.

11. Cookies and Tracking

We use cookies and similar technologies in accordance with GDPR requirements. For detailed information, please review our Cookies Policy.

12. Children's Data

We do not knowingly collect or process personal data from individuals under 16 years of age without parental consent.

13. Right to Lodge a Complaint

If you believe we have not handled your personal data in accordance with GDPR, you have the right to lodge a complaint with a supervisory authority in your country of residence, place of work, or place of alleged infringement.

14. Updates to This Statement

We may update this GDPR Compliance Statement from time to time. We will notify you of any material changes by posting the updated statement on our website.

15. Contact Information

For questions about this GDPR Compliance Statement or to exercise your rights, please contact:

Monarch Tax Solutions
245 Wellington Street West, Suite 410
Toronto, ON M5V 3G7
Canada
Email: [email protected]